Position Summary:

We are seeking a detail-oriented and organized Maintenance Clerk to provide administrative support to our Maintenance Department. The ideal candidate will manage procurement and financial tracking tasks, ensuring timely processing of invoices, supply orders, and reporting. This role plays a vital part in supporting smooth day-to-day operations.

Key Responsibilities:

• Process Accounts Payable for the Maintenance Department, including matching, coding, and submitting invoices.
• Order supplies and parts needed for maintenance operations, tracking inventory and delivery timelines.
• Manage and process payments for rentals and contracted services, ensuring accuracy and timeliness.
• Maintain organized records of invoices, purchase orders, and service agreements.
• Generate regular reports related to department spending, purchase history, and outstanding orders.
• Communicate with vendors to confirm orders, resolve discrepancies, and maintain positive relationships.
• Support the Maintenance Manager with administrative tasks as needed.

Qualifications:

• High School Diploma or equivalent required; Associate’s degree preferred.
• 1–2 years of experience in clerical, administrative, or accounts payable roles.
• Proficiency in Microsoft Office Suite (especially Excel) and basic data entry software.
• Experience with maintenance systems, procurement platforms, or ERP software is a plus.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication.