Our admin assistant works as an integral part of the Human Resources Department aiding with associates in HR related matters. Works closely with Distribution Center Managers to ensure records and pay rates are correctly applied and maintained. Must be flexible to work overtime as needed to cover multiple shifts.

Essential Job Functions:
• Recruiting & Hiring
• Create/post all internal job openings for the DC & setup job files.
• Reviews internal candidates & advise managers of application.
• Handle all pre-employment drug testing.
• Orientation folders, personnel folders, training folders, etc.
• Create new associates’ personnel folders.
• Monitor completion of new hire paperwork (DTO statuses)
• Order badges & Creates Badges & replacements for all associates.
• Conducts/Back Up for New Employee Orientation Program
• Assist with initial phone screens on applicants for open requisitions.
• Assist in scheduling candidates for Orientations.
• Data entry/HR system changes
• Kronos timekeeping (payroll)
• Distribution center activities/engagement including time out on the floor with associates.
• Various HR Compliance functions
• Assist with retention efforts.
• Attendance tracking

Administrative Backup
• In the absence of the General Manager’s Administrative Assistant, act as backup

Qualifications/Basic Job Requirements:
• Bi-Lingual (Spanish) REQUIRED
• High school diploma or equivalent required.
• Flexible schedule - ability to come in early on orientation days, assist with open houses on occasional Saturday, assist with occasional events after hours
• Three years administrative office experience required